TERMS & CONDITIONS​ – DORKING HALLS

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Dorking Halls (“The Halls”) conditions of hire – please make sure you have read and agree to:

 

  • You are not permitted to smoke or vape in any part of The Halls

  • Dogs (apart from guide dogs for the visually impaired) are not permitted in The Halls

  • Refreshments, food and alcohol cannot be consumed within the hired space and The Halls will fine Handpicked for Dorking if this contravened

  • Nuisance, or annoyance to other users of The Halls or local residents or other occupiers of neighbouring properties is not permitted

  • No vehicles shall be parked or wait at the front entrance or approach to The Halls or in the side way leading to the back of The Halls or in the small staff car park to the rear of The Halls

  • Parking at The Halls is free on a Sunday based on current Council charges

  • Access will not be provided until the venue is completely set for the event

  • Exhibitors must remain within hired facilities and must not enter any other parts of The Halls

  • Equipment, fixtures and fittings cannot be moved with consulting Handpicked for Dorking

  • All equipment and the venue must be left as they were found, in a neat and tidy condition and in a good state of repair

  • Exhibitors are not permitted to use glue, adhesive tape, pritt pads, nails or drawing pins to attach items to walls, pillars or fixtures. The full cost of making good any damages will be recharged

  • Any items brought into The Halls must be non-flammable – candles must not be lit

  • Any electrical equipment must be PAT tested by an electrician appointed by The Council whose fees must be paid by the Exhibitor. All cables must be flown.

  • The Council / The Halls accept no responsibility for any items lost, stolen or damaged

  • The Manager and duly authorised officers of The Council, police, ambulance and fire authorities shall have free access to all parts of The Halls at all times

  • The Council reserves the right to refuse admission to or remove any person without stating any reason

 

Handpicked for Dorking expect you to: ​

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  • Provide clear description of themselves and the product they are selling​

  • Provide clear description of extra display stands and equipment planned to be brought as this may require approval from The Halls – please keep within your allocated table space

  • Arrange your own trader liability insurance and clearly display at every event

  • Complete the booking form and make payment within the deadline specified for each event ​

  • Make clear on the booking any special requirements e.g. electricity or access

  • Share the event Facebook page and invite friends, family and customers​

  • Use the hashtag #handpickedfordorking​

  • Arrive as requested – early access cannot be granted by The Halls due to prior bookings

  • Respect the rules of Dorking Halls as outlined above including parking

  • Keep all fire exits clear

  • Promote your business on your stand including pricing​ and make your stand exciting

  • Stay within the hired area and do not enter other parts of The Halls

  • Smile, enjoy, talk to other stallholders​

  • Take ownership to ensure that the area looks as you found it at the end of the event​

  • Leave the venue in a timely manner to ensure there is no impact on subsequent use of the space in The Halls

 

Exhibitors need to be aware that:

 

  • Sharing of stand space with other exhibitors is not permitted unless agreed in advance

  • They must give notice of the need to cancel in writing and be aware that Handpicked for Dorking reserve the right to enforce cancellations charges: ​

    • Less than 14 days in advance, to retain the hire fee​

    • 15 – 30 days in advance, to retain 50% of the hire fee​

    • 31 – 60 days in advance, to retain 25% of the hire fee

 

Handpicked for Dorking will: ​

 

  • ​Confirm bookings once booking and payment have been received​

  • Invoice exhibitor’s payment on request​

  • Release the space if payment terms are not met​

  • Make all exhibitors aware of all emergency procedures which The Council make us aware of

  • Remove stallholders who are not ready in time for the event; no refunds will be given​

  • Not accept responsibility for loss or damage to the exhibitor’s properties whilst at the event​

  • Request reimbursement for any fines or costs incurred from The Halls due to breaches in guidelines including refreshment, food and alcohol consumption, cleaning or repair charges

  • Exclude from future events anyone who:

    • Turns up late and impacts the start of the event

    • Packs up their stall before the end of the event

    • Sells products which were not as previously advised

    • Uses excessive displays which were not previously advised

    • Does not behave in a professional manner in line with expectations

    • Acts outside of the venue rules – especially alcohol, tobacco and food consumption

 

We shall not be liable for any delay in performance or breach of this agreement due to any event beyond their control including (but not limited to) fire, flood, storm, extreme weather, strike, electrical failure, Act of God, explosion, war, terrorist activity, Royal demise or other Royal ceremony and acts of governmental or parliamentary authority, including elections​. We will give notice as soon as possible on becoming aware of such an event

© 2017-2019

Jason Brett

Handpicked for Dorking